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Once you have selected an event, it is best to call first to check availability. Verbal bookings can be made, but your place will not be confirmed until payment has been received. If no payment has been received (for whatever reason) within 5 days, your reservation will be cancelled. If a booking is made in the last 10 days prior to an event, payment must be received within 48 hours to secure your place.
Once we have received payment, you will receive confirmation of your place. You will also receive directions and instructions (where to meet, the name of your host(s), arrival/dinner times, dress code if there is one, and a contact number of the host in case you are lost or running late). In some cases, you may also receive an à la carte menu from which to make your food choices. It is your responsibility to ensure that we receive this information in good time (you will be notified of any deadline), otherwise we cannot guarantee your selection.
A lot of planning and co-ordination goes into organising each event, and cancellation/non-attendance affects, and can spoil it for, other members. Payment received will not be refunded if you cancel within 10 days of an event unless your space can be filled. If another appropriate (based on age/gender) member takes your place, your payment will be refunded, less a £5 handling charge.
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